Barnet and Chase Farm Hospitals
Full Time
£28,057 - £30,390 a year
Posted 1 day ago
Job description

Main duties of the job

The main duties for this role are described in detail in the job description and person specification document, that is attached to this vacancy. Please ensure to read through to further your understanding of the role.

Working for our organisation

The Royal Free London NHS Foundation Trust is one of the UK’s biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17million tests.

Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top

For more information please follow link

Detailed job description and main responsibilities

  • To process all administration in relation to the employment or appointment of applicants, including those on honorary contracts or secondments with clients.
    • To ensure that only posts with appropriate vacancy control approval are advertised.
    • To provide a comprehensive recruitment service using such information technology systems as are procured for the purpose eg. NHS Jobs 2, TRAC.
    • To manage pre-appointment checks for newly-appointed staff and those to be issued with honorary contracts or secondment agreements, including but not limited to ID/employment history and reference checks; professional registration and qualification checks; DBS checks and occupational health clearance, and the issuing of offer letters and contracts to all appointed, in line with policy, process and statutory timescales. To keep own knowledge up to date with national recruitment standards and compliance, in line with the streamlining agenda.
    • To requisition and advertise all vacancies on NHS Jobs website ensuring compliance to equality and diversity and national employment check standards ie. the 2 ticks disability symbol, immigration regulations, age, gender and religious belief. To keep own knowledge up to date with national recruitment standards and compliance, in line with the streamlining agenda.
    • To highlight any issues raised whilst obtaining employment checks to the recruiting manager and assist the decision making process where appropriate, linking in with clients where necessary, ie. gaps in employment history, unsatisfactory employment references, immigration status checks and documentation, positive DBS checks etc. To arrange DBS risk assessments where necessary and to monitor and record decision outcomes.
    • To prepare sponsorship applications as required in line with current guidelines and immigration rules.
    • To inform managers and other relevant parties about the commencement and induction dates for newly-appointed members of staff and to follow up on any DNAs.
    • To carry out such re-checks of employment checks as are required for staff under trust policy, in line with agreed trust timeframes (eg. right to work, DBS etc); to take appropriate remedial action where an issue arises out of a rechecking procedure and escalate appropriately to ensure that risks to the organisation can be effectively managed.
    • To plan and prioritise own workload to ensure quality standards and deadlines are met. Extensive use of planning and organisational skills are required to manage own workload within a high volume, pressurised environment whilst constantly working towards deadlines within every stage of the recruitment cycle ie. advertising, short-listing, interviews, employment checks and hiring monthly new starters on ESR.
    • To administer interview tests and assessment days as part of the selection process, working with the managers, local job centres and colleges.
    • To work closely with the recruitment assistants to ensure letters and documentation are issued and data input within agreed timeframes to avoid any unnecessary delays.
    • To deal with telephone callers and visitors to the department in a courteous manner, greeting and receiving callers in accordance with departmental standards and processes.
    • To work in an agreed and appropriately arranged roster system to ensure coverage of the service at all times during the agreed hours of business.
    • To keep own knowledge up to date in relation to national recruitment policy and standards and the streamlining agenda. To attend workshops and seminars to expand existing knowledge in relation to employment legislation, as required.
    • To regularly audit vacancy and applicant files to ensure no unnecessary delays are incurred and to bring to the attention of the team leader/assistant manager any potential threats to quality standards not being achieved.
    • To prepare new starters forms and provide accurate and timely input of new employee data into electronic and other systems for payroll and other purposes.
    • To assist applicants in resolving any issues or discrepancies that may arise following the electronic transfer (IAT) of NHS Service, salary and annual leave entitlements from previous NHS employment.
    • To ensure that all newly joining staff are booked onto the relevant trust induction programmes.
    • To maintain effective monitoring systems to ensure that all newly appointed staff are appropriately registered with their regulatory body, where required.
    • To ensure recruitment information systems ie. NHS Jobs2/TRAC/ESR are maintained in a timely, accurate manner, ensuring consistency and confidentiality of data within shared recruitment and lead emplpoyment services.
    • To monitor response rates to job adverts, to close job adverts and to issue requests for online short-listing to recruiting managers using NHS Jobs.
    • To assist monthly exception reporting to ensure quality data is achieved and maintained.
    • Take part as necessary in the issuing of ID badges and smartcards. To assist the team leader/assistant manager with audits where required to ensure consistency and compliance to national recruitment standards ie. NHSLA/CQCTo act in a responsive manner in any situation that may arise and attempt to resolve the issue in a timely and efficient manner.• To liaise with approved advertising agencies, where required, to ensure cost effective jobs adverts are placed in the most appropriate media. To ensure advertising deadlines are met to avoid any unnecessary delays, to ensure adverts are in line with corporate branding and have been thoroughly proof read to ensure accuracy of information.

Person specification

Royal Free World Class Values

Essential criteria
  • Demonstrable ability to meet the Trust Values

Education & professional Qualifications

Essential criteria
  • Minimum of A level qualification, or equivalent
  • Relevant and significant clerical/administrative experience in a busy office
  • Experience of working within a customer focused environment
  • Experience of maintaining computer and manual records accurately
Desirable criteria
  • Completion of an intermediate level course in human resource management activity, or office systems or equivalent qualification.
  • Experience of working within a high volume recruitment setting
  • Experience of managing a varied workload, often under pressure
  • Experience of working as a member of a team
  • Experience of working within the public sector or NHS

Skills and aptitudes

Essential criteria
  • Ability to use Microsoft Office packages
  • Ability to organise work methodically to achieve prescribed deadlines
  • Ability to use initiative to anticipate and solve work related problems.
Desirable criteria
  • Confident when working with people at all levels, internal or external to the organisation
  • Working knowledge of ESR

  • Covid-19 Vaccination

    Getting vaccinated, and getting a booster, remains the best defence against COVID-19.
    We encourage and support staff to get COVID-19 vaccine and a booster dose as and when they are eligible.

  • AT* - Apprenticeship Training. Where AT* is entered next to the job title indicates that this vacancy is for an apprenticeship role.
  • By applying for this role, you accept if successful, that your personal data may be transferred from the Trust to another NHS organisation where your employment transfers within the NHS. This is in accordance with the streamlining programme which aims at saving you time and improving efficiencies within the NHS when your employment transfers. Therefore we require you to complete your stat and Man e-learning modules prior to joining our organisation.
  • If you are an EU/EEA citizen who does not have EU Settlement or Pre-Settled status, you will require a visa to work in the UK. Please Note: We are unable to sponsor Band 2 to 4 as the salary does not meet the UKVI Points Based system threshold.
  • If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system
  • If you are offered a role with one of the NLPSS partner trusts, as part of pre-employment checks your identity and right to work documentation will be verified remotely (in most circumstances), using a certified identity verification service provider TrustID. You will be asked to capture an image of the relevant documents as well as a “selfie” using your smartphone/tablet (if available) for facial matching. TrustID will also perform a digital address check using Trunarrative and Equifax, which is a soft check and does not leave a footprint on your credit rating. For more information, visit
  • The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
  • The Trust will request a DBS (CRB) if post involves regulated activities. The Trust is compliant with the Disclosure and Barring Service Codes of practice and the Rehabilitation of offenders act.
  • By applying for this post you are agreeing to Royal Free London NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
  • Please be aware of scams – unless specified above, we will only communicate with you via or e-mails and we will never ask you for any payments.

Applications are welcome from people wishing to job share or work flexible patterns. We are committed to equal opportunities.

Please note:

  • Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification
  • Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.
  • Interview arrangements will be communicated via email so please check your email regularly following the closing date.

Please be advised that due to exceptionally high demand, all Royal Free accommodation is at full capacity and waiting lists are being held. Average waiting times are 12 months. Please do not rely on Trust accommodation when you commence your role and ensure you investigate alternative accommodation for your arrival.

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