Human Resources Coordinator

Full Time
Posted 30+ days ago
Job description

Start Date: Immediate

Contract type: Permanent

Working Pattern: Hybrid

Reports to: Head of HR

Established in 1982, Bytes has grown rapidly and now employs over 450 people across 5 locations in the UK and Ireland. Our turnover in Financial Year 2019 was in excess of £520M. We work with SME’s, corporates and public sector organisations to modernise and digitally transform their IT infrastructures.

We invest in our employees through on-going support, training and advice to help them achieve their career aspirations, rewarding success both financially and personally. There is opportunity to grow and move internally which can be seen through our long-standing employees who have developed existing and new skills to move into senior positions in the organisation leaving space for new team members to begin their journey.

Here's a bit about us...

  • Operating from modern, hybrid working environments with offices in Leatherhead, Reading or Manchester
  • Over 550 staff (plans to double in size over the next 5 years)
  • Winners of an array of industry awards
  • Sunday Times Top 100 Best Places to Work
  • Excellent training and career prospects offered
  • Fantastic office with gym, canteen, open plan, smart casual dress code, regular incentives and company events
  • Supporters of 85+ charities with strong commitment to diversity and sustainability

We grow great people to deliver amazing things - with an emphasis on Personal Growth, Opportunity and Impact.


We are looking for an engaging and enthusiastic professional to join our HR & Recruitment department as a Coordinator. The role will be responsible for the administration and coordinator of both teams, helping support with talent attraction, interview arrangement, offer preparation and candidate onboarding amongst other duties.

Key Responsibilities:

  • Work with internal stakeholders to ensure creation and marketing of open job roles in correct manner according to Bytes processes
  • Ensure the timely coordination of hiring managers and candidate diaries for interview, including sharing of any preparation materials where required
  • Work with internal recruitment team to support timely preparation and delivery of offer packages to successful candidates
  • Support HR with efficient onboarding of new candidates ensuring good candidate experience
  • Provide miscellaneous support to HR & Recruitment in other administrative and coordinating areas

Individual Responsibilities:

  • Work with the Hiring Managers and HR to ensure all documentation related to vacancy creation is completed and authorised according to Bytes process
  • Work with the Marketing team to ensure adverts are created for the latest vacancies on Bytes Socials
  • Ensure all administrative duties for recruitment system are up to date so that HR and Recruiter can easily run a report for latest status
  • Coordination of Hiring Manager and candidate diaries to ensure smooth completion of interview process
  • Assist in organisation of relevant events and local advertising for Open Evenings and Recruitment days / Intake events with both Recruiter and Career Pathways Manager
  • Co-ordinate intake days with relevant managers from start to completion and attending on the day of the event to ensure smooth running
  • Attend IT Industry Events and Seminars as necessary to help market Bytes as a company of choice for employees and apprentices
  • Ensure Preferred Supplier List is maintained and that any agencies added complete all necessary onboarding including Supplier Forms and Set up with Invoices
  • Update the monthly Recruitment spreadsheet
    • Provide to invoicing team monthly with all costs

    • Raise Purchase Orders for any placements outside of normal costs

  • Ensure that managers complete any offer requests correctly to limit questions that may come up as part of the offer process

  • Assist with general HR administration for new starters and apprentices as required

  • General assistance with data, updates and reports from the HR system


Essential Qualifications & Experience:

  • English Language & Grammar and Maths GCSE (A-C)

  • Experience in Recruitment Coordinator or similar role within inhouse or agency

  • Proficient in the use of Outlook, Word & Excel

Desired Qualifications & Skills:

  • CIPD or REC Accreditation (Or similar)
  • Understanding of ATS Systems

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