Personal Assistant
Job description
Personal Assistant | Finance Global BBU
Location: Luton, Macclesfield or Cambridge
Competitive Salary and Benefits
Hybrid working 3 days a week
AstraZeneca is a global, science-led, patient-focused biopharmaceutical company that focuses on the discovery, development, and commercialisation of prescription medicines for some of the world’s most serious disease. But we’re more than one of the world’s leading pharmaceutical companies.
As a high performing team, we are united and motivated by our shared purpose – to push the boundaries of science to deliver life-changing medicines. We come to work each day to make a difference – to patients, society, and our company.
Here you will experience a fast paced and agile environment as we continue to support the business on a journey of evolution and growth, driven by new, exciting technology and digital innovations. It’s challenging and sometimes demanding, and that’s why we love it.
Finance at AstraZeneca has a clear vision to drive growth through innovation by being trusted partners who add value through connection and innovation in support of the company’s purpose and ambition:
We’re trusted partners: we are more than an enabling function or service provider, we’re a true and trusted partner who works with the business to unlock value for our stakeholders and patients.
We’re connecting: we connect with each other across geographies - breaking down silos and acting as one team. Our leaders are connected to our people. We leverage ideas, systems and data, connect knowledge and create actionable insights and predictions.
We’re innovating: we identify new opportunities to introduce, adopt or modify effective ideas to solve problems. We find solutions to both existing challenges and anticipated changing needs. We use innovation to simplify, to make a bigger impact and to give us a competitive advantage.
We’re adding value: We know what it takes to deliver value, a laser focus on our strategic priorities and key enablers.
Do you have a passion for PA support at a senior level? Do you have proven experience as a Personal Assistant and the ability to work collaboratively? Are you someone who loves taking on responsibility with a flexible approach? Do you have a curious, proactive and versatile mindset? Are you a team player?
As a key member of the Global & EuCan Finance Team, you will be using your excellent organisational skills to provide dedicated support to both the VP Finance Global BBU & VP EuCan Finance and also some ad hoc support to other team members of the BBU Global and EuCan Regional Finance Team where required.
Main Duties and Responsibilities
This is an exciting opportunity for you to take on a challenging, proactive and varied role, providing comprehensive PA support to VP Finance Global BBU & VP Finance EuCan in addition to providing general administrative support to some members of their leadership teams. This role reports into Ian Parish, VP Finance Global BBU.
The role involves extensive diary management, coordinating internal and external meetings, which can include members of the Senior Executive Team. You will also be responsible for processing expenses and invoices, managing travel, as well as organising and preparing material for key meetings, along with supporting conference calls and virtual meetings
Being a confident individual, you will enjoy working with stakeholders across all levels of our organisation, across different time zones and with people from many cultures, building networks and supporting colleagues.
Often working independently and in a fast-paced environment, you must be able to respond to changes in customer and stakeholder demands with composure and have the flexibility to adapt to changing situations. A consistent focus on high work quality is essential in all aspects of the work.
Activities include:
Provide PA support to VP BBU Global Finance and VP EuCan Finance. Providing an understanding of individual and team priorities / activities by applying forward thinking in anticipation of the team’s needs; effective planning & management of managers time
Proactive diary management for the VP Finance Global BBU & VP Finance EuCan with consideration of different time zones
Extensive and proactive planning of travel arrangements, including flights, accommodation, airport transportation, car bookings, trains etc. in line with company T&E policy
Coordination and assistance with BBU LT & EuCan FLT Meetings – preparation of agendas, presentation materials and other relevant documentation, as necessary
Collating, processing and reconciliation of expense claims within timelines and ensuring compliance with the expenses policy
Organising internal/external meetings including room bookings and catering arrangements, coordinating global conference calls / video conference calls
Assisting both BBU Global and EuCan Regional Teams for any ad hoc support that they need including complex travel, visa applications etc.
Raising purchase requisitions / orders and Vendor creation through Coupa
Arranging internal / external meetings: room bookings (including working with peers to juggle availability of rooms and attendance), lunches and other logistics
Supporting department new starter onboarding
Working together with the Global and EuCan Administrative teams to coordinate on meetings and events
Essential Skills:
Proven experience of providing full PA/administrative support at a senior level
Excellent team working, networking and influencing skills
Confident and experienced using Microsoft Office and other web based systems
Excellent written and verbal communication skills
Excellent administrative, interpersonal, time management and organisational skills
Goals and solution oriented, demonstrating initiative and proactivity in the provision of support to the team.
Ability to prioritise multiple demands in a fast-paced environment
Ability to think beyond boundaries of own job, challenges status quo and seeks opportunities for continuous improvement
Access to highly confidential financial information, so discretion and privacy are also a key attribute for the role
Why AstraZeneca?
At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and spark your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.
So, what’s next?
Are you already imagining yourself joining our team? Good, because we can’t wait to hear from you.
Are you ready to bring new ideas and fresh thinking to the table? Brilliant! We have one seat available, and we hope it’s yours
Where can I find out more?
Our Social Media,
Follow AstraZeneca on LinkedIn - LinkedIn
Follow AstraZeneca on Facebook - Facebook
Follow AstraZeneca on Instagram - Instagram
