Site Administrator

Arco Ltd
Full Time
Kingston upon Hull HU4
£18,500 - £22,500 a year
Posted 19 days ago
Job description

As the UK’s leading integrated health and safety experts, Arco combine multi-channel distribution of 170,000+ products with specialist training, consultancy, and site services. Arco’s history spans over 100 years, and following the recent appointment of a new CEO, the business is now transitioning to a high-performance culture, driven by the ambition to grow and become even more sustainable into the future.

With a workforce of circa 1,650 employees, Arco will continue to have at the core of its culture, a clear and pervasive set of values creating a diverse, inclusive workforce.

We’re now looking to recruit an exceptional Site Administrator that shares our core values; respect for people, hard work and enterprise, excellence in reputation and making the world a safer place for everyone.

About the role

Arco’s National Distribution Centre (NDC) in Hull dispatches three hundred pallets and 8,000 parcels a day to 25,000 customers in the UK and Ireland. We recently completed an extension to this which supports Arco’s sustainability vision being lit by natural daylight with daylight harvesting LED lights which are activated only when needed. This increased storage and distribution capacity enabled Arco to respond rapidly to the unprecedented demand for PPE during the Covid-19 pandemic, with the business supporting the NHS, frontline responders, and critical industries.

As our Site Administrator you will support the NDC in all aspects of administration, from dealing with telephone queries, filing and photocopying to managing and monitoring databases. Contributing to making Arco an efficient and effective great place to work

Key responsibilities include:

  • Health and safety of self and others in the workplace, ensuring any breaches are reported and remedial action is taken.

  • Validating and maintaining invoices within a 24 hour period

  • General administrative tasks, for example placing stationary orders, distribution of post, petty cash

  • Producing a variety of reports using Microsoft office applicants for the management team as required.

  • Arranging meetings, room bookings for the management team and site visitors

  • Developing relationships with key stakeholders to ensure good two-way communications

  • Building relationships to gain trust and improve overall perception of the site

  • Managing and monitoring variety of NDC databases to ensure that information is kept up-to-date and escalated to the appropriate manager as necessary.

  • Responsible for monitoring and ordering packaging and other consumables used to prepare orders for delivery

  • Managing and coordinating all MHE defects and regular maintenance to ensure equipment is fit for purpose.

  • Acting as first point contact for Wellbeing and proposed Charity events on site.

  • Managing and maintaining colleague locker database to ensure all colleagues have a secure location to leave belongings.

  • Acting as telephone receptionist for incoming general calls ensuring that the caller is directed to the right colleague

About you

The ideal Site Administrator will be/have:

  • Experience of working in an FMCG environment.

  • Experience of working in a position of trust and the ability to maintain confidentiality

  • Intermediate level Microsoft office programs

  • Ability to communicate with all levels colleagues and contractors, both written and verbal

  • Experience of working to deadlines and prioritising workloads

  • Demonstrate attention to detail in written and numerical reports

  • Experience of taking notes at meetings

On top of working for the UK’s leading health and safety expert, you’ll also receive:

  • 32 days holiday inclusive of bank holidays, plus the option to purchase more

  • 2 paid Community Volunteering days every year

  • An excellent pension and life assurance scheme

  • A huge range of high street retailer discounts to help with cost of living via MyArco Perks

  • Access to our brilliant Learning Management System, to support your personal development

If you have any questions regarding this vacancy, please reach out to our recruitment team at .

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